ACT 4WD Club Convoy Procedure

  • A convoy comprises of a group of vehicles including a trip leader, a ‘tail-end Charlie’ at the end of the group, and any number of vehicles between the two.
  • The club utilises the following convoy procedure on all club trips to help ensure safety and group cohesion.
  • The trip leader will appoint a ‘tail-end-Charlie’ for each day of the trip.
  • The convoy will utilise the normal club radio channel (channel 20), unless decided otherwise
  • At the start of the trip, the trip shall check that radio communication is working effectively for all in the convoy. This will generally be a simple on air radio check.
  • The trip leader will call directions at each intersection. These are to be acknowledged by the vehicle at the end of the tail of the convoy (‘tail-end-Charlie’). Vehicles in mid convoy need not acknowledge.
  • Where the intended route may not be obvious, each driver is to wait at the intersection until satisfied that the following driver had identified the proper route. The trip leader will determine at which intersections to wait.
  • Tail-end-Charlie is to radio the trip leader once he/she has cleared the intersection.
  • When negotiating hazards such as steep grades, maintain sufficient convoy spacing so as not to endanger yourself or the vehicle in front. In particularly hazardous terrain, wait until the vehicle in front has negotiated the hazard before proceeding.
  • The trip leader will generally reply on the regular radio acknowledgements from “Charlie” to ensure that the convoy retains radio contact. In larger convoys and particularly in dusty conditions, when vehicle separation distances are likely to increase, radio relay through the convoy may be necessary to maintain contact.
  • After negotiating a hazard, wait at a safe distance to ensure that the following vehicle has also negotiated the hazard, and if necessary, provide assistance.
  • At the start of the journey, or at any time after stopping, tail-end-Charlie is to identify themselves to the trip leader and advise the leader once underway.
  • The trip leader will advise by radio of any hazards.
  • The trip leader will advise by radio of any oncoming vehicles when traveling on single-lane roads and tracks.
  • The lead driver (generally the trip leader) is to report gates as either open or closed as they are encountered. Gates should be left as they are found. If gates were identified as being closed, a member of the convoy should remain at the gate to prevent the movement of stock through the open gate. Unless directed otherwise, tail-end-Charlie has the responsibility for any necessary gate closures.
  • Any driver leaving the convoy must notify the trip leader.